Vendors conducting business with PPD should familiarize themselves with the following information regarding our company’s accounts payable processes.
PPD’s accounts payable team is committed to paying vendors on time, in compliance with PPD internal policies and international and country-specific rules and regulations.
To ensure timely and accurate payment, vendors must follow the invoicing requirements below. If a document is received and does not comply with the stated requirements, it will be rejected and returned for re-issue.
All invoices must include:
Valid PPD purchase order number provided by a procurement analyst or the requester of the goods or services
Identifying number (invoice number)
Invoice due date/payment terms
Vendor’s name and address
PPD “bill to” name and address
PPD “delivery to” name and address
Detailed description of the goods or services provided
Effective term dates of service, if applicable
Price of goods or services
Total amount due and billing currency
Additional charges such as freight and sales tax should be separate lines on the invoice.
If VAT is being charged, invoice must include:
VAT registration number
Amount of VAT charged
All credit or credit notes must quote the original invoice number and purchase order they refer to. Under no circumstances should the vendor use credits to reduce future invoices.
All vendors’ invoices should be sent as a PDF or other electronic document format to one of the below regional PPD email addresses (which are also stated on the purchase order):
PPD Pharmaceutical Development (Beijing) Co., Ltd Shanghai Branch 北京法马苏提克咨询有限公司上海分公司
Supplier please note that electronic copies of all invoices requesting payment for goods or services must be submitted via email to FinanceChina.SM@ppdi.com. Paper copies of VAT Fapiao should be mailed to the attention of Finance Team at Room 1101, 1102, 1106, 1107, No. 155, Tianjin Road, Huangpu District, Shanghai. Tel# 021- 33072288. Please disregard the general notice regarding where to send invoices referenced elsewhere in the PO document or on PPD’s website.
Supplier please note that electronic copies of all invoices requesting payment for goods or services must be submitted via email to FinanceChina.SM@ppdi.com. Paper copies of VAT Fapiao should be mailed to the attention of Finance Team at 25th floor, Raffles center, No.1, Dongzhimen South Street, Dongcheng District, Beijing. Tel# 010-61846145/61846147. Please disregard the general notice regarding where to send invoices referenced elsewhere in the PO document or on PPD’s website.
If an invoice must be sent on paper, rather than as an electronic document, in case of any particular and exceptional reason (e.g., country legal requirements), please refer to our company locations page for mailing addresses.
Disputes and Queries
PPD has a dedicated accounts payable helpdesk that offers support to our vendors to achieve resolution in the event of disputes or queries on invoice payment. The helpdesk team can be contacted by email.